As we stepped into the digital era organizations that are widespread globally leveraged video conferencing to connect with remote employees. With the unforeseen emergence of COVID-19, a rapid increase in the number of virtual events & online meetings has been witnessed.

Therefore, the need to normalize remote team communication via BPM software and make the change as transparent as possible has become a priority.

Due to the restrictions imposed on public gatherings and traveling, events scheduled up for the coming months got canceled completely. Businesses have made the move to take the events online to connect with global delegates, attendees, and remote employees seamlessly.

An increase in the usage of online meeting software and virtual events platforms has been recorded in 2020. 

Virtual Meeting software

In uncertain challenging times like today, businesses are heavily relying on virtual meeting platforms to keep the business running. It helps them to connect, network, and exchange information seamlessly.

Today virtual conferencing and virtual meetings have become a part of every industry to keep running smoothly.

What is virtual conferencing or virtual meetings?

A meeting that is held between two or more people over the internet on a virtual meeting platform is known as virtual conferencing or meeting. It allows people to connect and network in real-time in a virtual environment without being physically present at the location.

Virtual video conferencing enables participants to tune in from their respective remote locations from the comfort of their own space.

Attendees can access the meeting or a virtual conference via any device or browser.

We have listed top virtual meeting platforms that might help your business.

Have a look!

Benefits of Virtual Meeting Platforms

A virtual meeting platform is a web-based application that allows users to connect, collaborate and share information in real-time using audio/video conferencing software. 

The most popular virtual meeting platforms are Skype for Business (SfB), Zoom, WebEx, GoToMeeting, Cisco Spark, Microsoft Teams, Google Hangouts Meet, Bluejeans, Join.me, RingCentral Video Conferencing, and many others.

The following are some benefits of virtual meeting platforms:

  1.  Allows you to conduct meetings from any location using an internet connection.
  2. Who can use it on mobile devices such as smartphones or tablets?
  3. Provides high-quality video and audio communication between participants.
  4. Facilitates collaboration among team members by working together simultaneously while viewing each other’s screens.
  5. Eliminates travel costs associated with attending physical meetings.
  6. Offers flexibility in scheduling and conducting meetings at times convenient to all attendees.
  7. Reduces the need for expensive equipment.
  8. Increases productivity and efficiency.
  9. Improves customer service and satisfaction.
  10. Reduces training and support costs.

Disadvantages of Virtual Meeting Platforms?

While there are numerous advantages to using virtual meeting platforms, they also have certain disadvantages. These include:

  1. Requires Internet connectivity.
  2. May not be available during power outages.
  3. It may require additional hardware.
  4. It may not be easy to implement if your company does not have its own IT department.
  5. May take up more storage space than traditional methods of communicating.
  6. It may require extra bandwidth.
  7. It may require additional technical expertise to set up and maintain.
  8. It may not be compatible with certain types of software.
  9. It may not be compatible across different operating systems.
  10. It may require additional security measures.

List of virtual meeting platforms

Zoom meeting

Zoom meeting is one of the famous online meeting software used by many businesses to organize virtual meetings and conferences. It enables participants to share screens, documents, and have one-on-one chats via live chat functionality.

Zoom meeting software allows users to organize united meetings each of 40 minutes.

Skype

Skype is one of the most famous and well-known platforms for video conferencing. The platform allows you to connect with one or a group of people at a time.

It is being used by many businesses to conduct virtual conferences,

GoToMeeting

GoToMeeting is a brilliant virtual meeting platform used by businesses to organize meetings with a large group of people. The platform can host up to 100 people at a time.

The chat functionality offered by the platform enables participants to exchange messages in real-time.

Dreamcast

Dreamcast is the top leading virtual meeting platform that enables organizations to organize virtual conferencing without any audience cap. The platform offers live chat functionality that enables participants to interact in real-time via live audio/video/keyboard chats.

The engaging features offered by the platform enables the presenter to organize live polls, surveys, Q&A to gain attendee insight.

Apart from it, the platform offers other features such as whiteboard, live streaming, desktop sharing, document sharing, data tracking, and so on for seamless execution.

The platform enables you to host any type of virtual event right from the meeting, conference, trade shows, exhibition, product demos, job fairs, and so on.

Google hangouts

Everyone can use google hangouts who use google as it is already installed in google tools. It is a free virtual meeting platform that enables one to connect with other participants via instant messaging or phone calls.

Slack

Slack is such an online meeting software that allows team members to network with remote employees through its reliable messaging capabilities.

Adobe Connect

Adobe Connect is counted amongst the best virtual meeting platform that is utilized by many associations.

It offers various features right from messaging, screen sharing, video chat functionality to customize digital rooms to match the brand image.

Google meetup

Google meetup is an improvised version of google hangout. It enables organizations to conduct team meetings with an assigned dial number.

Thus ensuring the virtual conferences and meetings remain private.

Facetime

Apple users are well versed in this brilliant feature. It is not only used for connecting with friends but can also be used for meeting purposes.

The feature enables the user to conduct a virtual meeting with up to 32 participants.

FreeConferenceCall

As the name suggests, online meeting software is free of cost. It enables businesses to conduct meetings with remote team members.

The platform offers tools for making calls, desktop sharing, messaging, and so on.

ON24

ON24 is one of the best platforms that enable marketers to organize interactive webinars and conferences.

The platform offers the ability to organize live polls, surveys, etc for engagement and to gain attendees insight. The platform facilitates you to record conferences in multiple takes.

Join.Me

Join.Me virtual meeting platform allows the users to change the URL links as per their liking. The platform enables users to select the background they wish to display during virtual meetings.

HighFive

Another platform to host virtual meetings or virtual conferences. HighFive does not require any password to access the online meeting.

The participants can wait in a meeting room in a digital environment until they are allowed in a meeting by the host.

ezTalks Cloud Meeting

ezTalks Cloud Meeting is another online meeting software that is free for up to 100 users. The platform offers various features such as whiteboard, screen sharing, document sharing along with live audio/video/keyboard chat functionalities.

The platform is compatible with every device and browser.

Infinite Conferencing

Infinite Conferencing is another browser-based virtual meeting platform utilized by businesses for conducting virtual meetings and conferences.

LiveWebinar

LiveWebinar is one of the versatile platforms for hosting online events right from webinars, virtual conferences, summits, and more. It does not require any downloads and plugins to get started with the event.

It offers ample features starting from whiteboards, chat features, polls, screen sharing, breakout rooms, and so on for a smooth online conference.

Vfairs

Vfairs is one of the most used virtual meeting platforms for conducting online meetings with remote workforce or global delegates.

The platform enables participants to interact in real-time via live chats.

RingCentral Meetings

RingCentral Meetings is a virtual meeting platform that offers a free plan to its users.

The platform only offers local recordings and does not allow sharing with outside users.

Cisco WebEx Meeting Center

Same as other virtual meeting platforms, Cisco WebEx Meeting Center enables users to organize meetings online with remote team members.

BigBlueButton

The platform is utilized for online teaching. But it can even be utilized for organizing business seminars or virtual conferences.

The platform enables users to share desktop screens, video and audio, messages, notes, and so on.

ClickMeeting

ClickMeeting is a virtual meeting platform that offers seamless features that are easy to use. The platform enables you to customize digital meeting rooms.

It offers a list of other features as well for the seamless execution of online meetings and conferences.

Zoho meeting

Zoho meetings is a well-known online meeting software. It enables participants from any geographic location to be a part of a virtual meeting.

The platform offers various features such as screen sharing, display tools, etc. that help in running a smooth online meeting.

6Connex

6Connex is another virtual platform that enables you to host a virtual conference in a safe and secure virtual environment.

The features offered by the platform enables you to exchange information with remote participants in real-time.

Intrado

The platform uses cloud-based technology and hosts the end number of virtual events every year.

It can be utilized for hosting virtual meetings and conferences for businesses.

Pexip

Pexip is one of the greatest virtual meeting platforms utilized by businesses to conduct online meetings.

The platform enables users to hold online meetings on various cloud services.

FAQ’s Virtual Meeting Platforms

Which platform is best for virtual meetings?

Skype is one of the best platforms for virtual meetings. The main advantage of using Skype is that it allows users to communicate from anywhere in the world at any time. 

Another benefit is that it is free. However, Skype has some limitations, such as only allowing two participants per call.

What is the best free virtual meeting platform?

The best free virtual meeting platform is Google Hangouts Meet. This tool allows you to create meetings from anywhere at any time. All you need is a computer, internet connection, and a webcam.

What are virtual platforms?

Virtual platforms allow users to create profiles, upload photos and interact with other members. The most popular virtual platform is Facebook, with 1.2 billion monthly active users. 

Other examples include Instagram, Snapchat, Pinterest, Tumblr, and Twitter.

How many virtual meeting platforms are there?

There are several virtual meetings, such as webinars, video conferencing, and teleconferences. 

The webinar software allows users to create live presentations from any device, while teleconference software enables participants to connect via phone lines. Video conferencing software enables users to share documents, images, and other files.

What is the Zoom platform?

Zoom is a cloud-based video conferencing software that allows users to connect from anywhere at any time. 

The company was founded in 2011 and has raised $1 billion in funding. Today, Zoom is used by millions of businesses and individuals worldwide.

What is the safest online meeting platform?

The best online meeting platforms include GoToMeeting, Zoom, Skype for Business, WebEx, Google Hangouts Meet, and Microsoft Teams. 

These platforms allow users to connect from anywhere, and they also provide features such as screen sharing, audio/video conferencing, whiteboard collaboration, and chat rooms.

Which is good zoom or Google Meet?

Zoom is better for small meetings, while Google Meet is better for large conferences. Both tools offer free versions, but Zoom has a paid version that offers additional features like screen recording, chat, and whiteboard.

Does Zoom have a time limit?

Yes, Zoom has a 30-minute time limit for each meeting. If you exceed the time limit, you will be charged $5 per additional 10 minutes.

What is the easiest online meeting platform?

The easiest way to hold meetings online is through Google Hangouts Meet. 

This tool allows you to create a video conference for up to 100 participants at once. All you need is a computer and internet connection.

Is Zoom a virtual platform?

Yes, Zoom is a virtual platform for meetings, conferences, training sessions, webinars, and other events. 

The service allows users to connect from anywhere through desktop, mobile phone, tablet, or laptop.

How does a virtual conference work?

A virtual conference works like any other conference, except participants, watch the presentation via webcast instead of physically attending the event. The presenter uses a webcam and microphone to connect directly to the Internet. 

Participants can ask questions during the presentation, which the speaker answers live. Virtual conferences are often used for training purposes, where attendees can view presentations from different locations at once.

Which online platform has maximum participants?

The largest number of participants for any given event is held on Facebook. 

However, the total number of participants across all platforms is much higher than the number of Facebook alone.

What is an Online Meeting?

An online meeting is when two or more people meet via video chat software such as Skype, Google Hangouts, GoToMeeting, WebEx, etc. 

The main advantage of using these tools is that they allow for real-time communication between participants. Everyone can speak at once, unlike other forms of communication like email or phone calls.

When Should I Conduct a Virtual Meeting?

A virtual meeting should be considered when you want to meet with someone who lives far away from you. 

If you need to conduct a business meeting, you should consider conducting it via video conference instead of face-to-face. This way, you can save money and reduce the risk of traveling.

What to Look for in Online Meeting Software?

There are several things to look for when choosing meeting software:

  1. Consider how much money you want to spend. If you’re looking at free options, be aware that they may lack some paid solutions’ features.
  2. Choose between web conferencing tools and desktop applications. Web conferencing tools are easy to use, but they don’t allow users to share documents and other files. Desktop applications provide all these capabilities, but they require more technical knowledge to set up and operate.
  3. Decide whether you need audio and video support. Some web conferencing tools include both, while others only offer one or the other.
  4. Think about security.

Free tools often lack encryption, which makes them vulnerable to eavesdropping. Paid tools usually come with strong encryption, making them safer.

Want to do team building online?

Team building online is a great way to create fun activities for your team members. The best part about team building online is that you don’t need any equipment, just a computer and internet connection. 

There are several websites where you can find free games and activities for teams.

What is a Virtual Meeting Platform?

A virtual meeting platform is a software application that allows users to conduct meetings via video conferencing technology. 

The main advantage of using a virtual meeting platform is that it saves money for businesses since they do not need to hire expensive conference rooms. 

Another benefit is that it helps save time since participants don’t need to travel to meet face-to-face.

What is a Webinar Platform?

A webinar platform is a software application that allows users to create live presentations for others to view via the Internet. 

The presentation can be recorded and shared later. Some platforms also allow users to share slideshows, polls, surveys, chat rooms, and other features.

What is a Hybrid Event?

A hybrid event combines two different types of events, such as a conference and a trade show. 

The main difference between these two events is that conferences focus on education while trade shows focus on selling.

Final Word

During the times of social distancing caused due to global pandemic, virtual meeting platforms & online meeting software has prevented many businesses from dipping down into the ocean.

Communication is the key to run any business successfully. In these uncertain times, virtual meeting platforms come as an aid that helps businesses to stay connected and network with remote workforce and global delegates.

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